- Ensure Suppliers have the capability to comply with the SOW when selecting Suppliers
- Be clear on desired outcomes
- Identify deal breakers early in the planning phase
- Identify and engage all the necessary Stakeholders to ensure clear communications and alignment
- Ensure ESG components form part of the BID process and Suppliers are engaged on ESG
- Ensure all Safety related matters pertaining to food are agreed on and incorporated into the RFP
- Review any specific Certifications required in the BID deliverables with the Supplier
1. Key Points
FS-015 Ver 2.1 (Aug 23)
Determining the Project timing is the first key step to ensuring a successful Bid to Contract phase. Take into consideration the steps and time required to obtain market data, pricing, benchmarking information and the time required by the Supplier to make their offer
The second step is to work with the Client to understand their specific requirements and any specifics from their Contract Flow-downs. Ensure to document and agree on all these components. Clarify any uncertainties before moving on
After bringing together all of the key requirements commence documenting up the SOW and RFP templates. This should include any key outcomes and deliverables from the Supplier
3: Develop SOW / RFP Documents
Use the Supplier Selection Tool to obtain details of the Strategic/Preferred suppliers that can be used to provide quotes. Where a Supplier does not exist contact should be made with the Regional/Global Category Management teams to provide recommendations
Develop Pricing schedules and Pricing template to allow for full review of the RFP pricing once received. This must make allowance for Should Be Cost Data to be included
Following upon from the Pricing Schedules - continue to obtain data for your Should be Cost Modelling which will provide the necessary comparative costs for the RFP analysis. Access the Category Pricing Calculator to assist on this
To conclude the final step of the data preparation complete a background check on Local/Regional Benchmarking. The Benchmarking tool can be accessed and used to complete this step
Where required as part of the Client contract, it is important to understand the Key Cost drivers and Savings Levers to be applied to the RFP. Please use the relevant sections from the Playbook on Savings Levers to be and Cost Drivers to assist on any Glidepath savings initiatives
Upon completing steps 1 through to 8 and any other miscellaneous requirements, complete a cross-check of your data with your Local or Regional Category team to ensure you have all components covered. A good point to remember is to check, re-check before commitment
Upon completing a review, prepare and complete the RFP in Zycus and issue the RFP to the Suppliers agreed upon. Establish supplier response dates that meet the initiative timeline and the Client objective
1: Establish Project Timing
2: Establish agreement with Client on key requirements
4: Supplier Selection
5: Pricing Schedules
6: Develop "Should-cost" Data
7: Check Benchmarking Data
8: Develop Savings Levers
9: Check with
Category leads for data accuracy
10: Issue the RFP